111 Main Street
Metroville, MyState/Prov. Zip/Postal Code
Phone: (010) 999-9999
Email: myname@site.com
January 1, 2002

Brian Jones, Manager
XYZ Company, Inc.
101 Second Avenue
Metroville, MyState/Prov. Zip/Postal

Dear Brian Jones:

This letter has two purposes: to formally submit a complaint, and to put the facts of the situation on record. The subject of my complaint is the treatment I received [put the date here] by my co-worker [name].

Please note that I have been an employee at [your company] since [date]. I have every reason to believe that I am a dedicated and outstanding employee. I am confident that I exhibit the highest work ethics and treat my supervisors and co-workers with respect.

My complaint, in brief, is that [name] has [summarize here]been harassing me on several occasions. The latest event has been extremely shocking. As a result, I have made the decision, despite great difficulty, to make a formal complaint.

The events were these: [now give a chronological detail]

• On the 9th of February of last year (2001)....
• Again, in June of last year...
• I spoke to my supervisor, who spoke to my [co-worker]...
• However, again on...

I am sure that company policy must prohibit or discourage this kind of behavior. In fairness, I should point out that [co-worker] might not have intended his/her first occasion of this behavior toward me. However, despite my clearly negative reaction, and the reprimand from my supervisor, he/she continues to harass me.

I want to reiterate that I am a loyal employee, and work hard to get the job done in a professional manner. I do not need the added pressure of discourteous treatment. I trust you will agree, and I look forward to your assurance that it will not occur again. I would also appreciate an apology or other recognition of the error, directly from [co-worker's name]. I feel this is an entirely fair request.

Please let me know how you will resolve this.

Sincerely,



Linda Smart

cc. Human Resources